POLICY AND PLANS DIVISION

POLICY DEVELOPMENT AND PLANNING SECTION

 

 EXTERNAL SERVICES 

 

APPROVAL FOR THE CONDUCT OF RESEARCH STUDIES IN DSWD OFFICES, CENTERS, AND INSTITUTIONS 

 

 Checklist of contents for a Research request letter 

1.    Name, course, year and school of Proponent/s Indicate the name/s of the Researcher/s/Proponent/s, course, Grade/year and name of school
2.    Purpose of the request State the specific purpose of the request

Ex: for academic purposes,etc.
3.    Title of the Research Study/Thesis Indicate the full title of the study
4.    Data Gathering method and Target respondents:

choose among the following:

  

-Indicate target number of respondents

  e.g. How many staff, how many clients

-Indicate target DSWD program/service or DSWD Center/Institution

Ex. AVRC III, RRCY, Pantawid Program,etc.

 

* If the target respondents of a study require the participation of children and/or women in difficult circumstances, informed consent as well as approval from the legal section is required before the granting of approval to the research request.
▪         Key Informant Interview with DSWD Officials and staff
▪         Interview and/or survey with DSWD Clients and Beneficiaries
▪         Administration of survey form/questionnaire checklist targeting DSWD staff only
▪         Photo/Video/Observation of DSWD centers, institutions, offices Indicate the target DSWD Center/Institution
5.    Email address and contact number Indicate active email add and contact number
6.    Data Gathering tool Attached the Research Instruments/tools to be used

example: Interview guide questions/Survey
questionnaire/FGD guide questions, among
others

 

 Note:

  • Research/Data request letter must be signed by the proponent/s and their thesis adviser and/or Department head
  • For walk-in clients, they may directly proceed to Records Section to submit their request letter
  • They may also send their request letter to fo9@dswd.gov.ph for those requester/s outside Zamboanga city

 

Approval for the Conduct of Research Study and Acquiring Primary Data from DSWD Officials/Personnel, Beneficiaries, and Clients

This external service outlines DSWD’s “research protocol”, including review, submission, and approval processes for research requests. It aims to streamline the process for researchers to submit complete applications and ensure timely approvals.

Requests for primary data for academic, policy or program development purposes, shall be part of the scope of this procedure. However, it does not cover the following research study-related activities / requests:

  1. Requests for secondary data (refer to Memorandum Circular No. 1, s. of 2023);
  2. Review and approval of in-house, joint, or outsourced researches initiated by the Department (refer to DSWD-PDPB-SOP-003);
  3. Review of DSWD-initiated studies per ethical standards (refer to Memorandum Circular No. 8, s. of 2022);
  4. Conduct of Time and Motion studies for process mapping and re-engineering of programs and services under the EODB Law; and
  5. Conduct of Regulatory Impact Assessment of DSWD programs and services.
Office or Division: Central Office: Policy Development and Planning Bureau (PDPB) – Policy and External Assistance Division (PEAD);

Field Offices: Policy and Plans Division (PPD) – Policy Development and Planning Section (PDPS)
Classification: Highly Technical
Type of Transaction: G2C – Government to Citizen
G2G – Government to Government
Who may avail: agencies including members of other branches of government, local and international organizations or research institutions, and other independent researchers, including DSWD personnel researching to pursue higher academic education) who intend to conduct research studies related to or involving the DSWD
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
If request shall not undergo Research Protocol:
1. Request letter (1 copy) Researcher
2. Research instruments and/or Data gathering tools, if applicable (1 copy) Researcher
If request shall undergo Research Protocol:
1. Request letter (1 copy) Researcher
2. Research Request Form (1 copy) PDPB-PEAD / PPD-PDPS
3. Research Brief (1 copy) PDPB-PEAD / PPD-PDPS
4. Research Instruments and/or Data Gathering Tools (1 copy) Researcher
5. Informed Consent Forms (1 copy) Researcher
6. Data Privacy and Consent Form (1 copy) PDPB-PEAD / PPD-PDPS

 

RESEARCH REQUEST OF EXTERNAL RESEARCHERS